[Koha-bugs] [Bug 27910] New: Fines and Fees workflow for consortiums

[bugzilla-daemon at bugs.koha-community.org]

https://bugs.koha-community.org/bugzilla3/show_bug.cgi?id=27910

            Bug ID: 27910
           Summary: Fines and Fees workflow for consortiums
 Change sponsored?: ---
           Product: Koha
           Version: master
          Hardware: All
                OS: All
            Status: NEW
          Severity: enhancement
          Priority: P5 - low
         Component: Fines and fees
          Assignee: koha-bugs at lists.koha-community.org
          Reporter: cbrannon at cdalibrary.org
        QA Contact: testopia at bugs.koha-community.org

Not all fines and fees can be accepted by the library the patron comes into in
a consortium.  Some consortiums let the circing library keep overdue fines. 
Others may want to recover those funds for their library.  The same goes for
lost fees.

It would be great if there were options to define if funds stay at the circing
library for fines or fees.

If there were such an option, we would need to develop how those funds are
recorded and processed.

It is very difficult for a library to accept funds and then parse those funds
out to other libraries after they have been recorded as being taken at their
own library.

Let's assume a lost item for library B is being paid for at library A.  Library
B has set their register to claim all lost fees on their items.  So, when this
item is paid for at Library A, it is recorded as accepted at Library A, but the
Cash Up would track any amounts collected for other libraries and would
calculate how much goes to Library B, and then what is left for Library A. 
Only the funds that are not for other libraries would be recorded as the actual
incoming funds for Library A.

I would think that the totals for each library should have some kind of fund
transfer number next to it.  That number is recorded (or printed maybe with a
barcode) and sent with the funds to that library.  Library B would then need to
record the receipt of those incoming funds by inputting the transfer number (or
maybe scanning the slip), and confirming the amount that came with the slip. 
The transactions for those funds would then be recorded in the tables as
payments received at Library B at that time and would show in their Cash Up for
that day.

And there would have to be some kind of procedure figured out for discrepancies
during the transfer.

I know this seems a bit daunting, but at some point this would be a great
enhancement for consortiums.  I welcome other consortiums to weigh in and give
their input on this workflow.

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