Question RE: Purpose of 'Actual Cost' field in Acquisitions
RE: http://bugs.koha.org/cgi-bin/bugzilla/show_bug.cgi?id=2109 I am wondering what the point of the Actual Cost field is? I had this discussion with Josh: Josh - "Well, based on a test I just did, it doesn't ignore actual cost, but uses it as the actual cost of a single item when receiving the shipment (not the Total, but the per item cost). Does that make sense?" Nicole - "Okay - I see what you mean - but what does Actual Cost actually mean? The cost it would have been if I didn't get a discount? The cost I actually paid (cause if that's it then the budgeting is wrong)? I see that it's there in the record after I receive an order ... just not sure why I need it at all when I have a replacement cost and a budgeted cost." Since we can't seem to figure this out among ourselves, I wanted to ask the community. Does anyone know what the Actual Cost field is supposed to be used for? I've had librarians ask me this and I haven't been able to update the documentation to explain it because I'm confused :) Any help you can provide would be appreciated. --- Nicole C. Engard Open Source Evangelist, LibLime (888) Koha ILS (564-2457) ext. 714 nce@liblime.com AIM/Y!/Skype: nengard http://liblime.com http://blogs.liblime.com/open-sesame/ _______________________________________________ Koha-devel mailing list Koha-devel@lists.koha.org http://lists.koha.org/mailman/listinfo/koha-devel
My interpretation was that the "Replacement Cost" is what the patron gets charged, and that is free to be punitively large (like the retail price of the book, plus a handling fee) or forgivingly small (e.g. a low flat fee for children's books that the library may not intend to replace anyway), relative to the actual cost. Of course I have no idea whether I have achieved enlightenment on this issue or just made up a nice story about it. --joe On Thu, Jul 10, 2008 at 9:11 AM, Nicole Engard <nicole.engard@liblime.com> wrote:
RE: http://bugs.koha.org/cgi-bin/bugzilla/show_bug.cgi?id=2109
I am wondering what the point of the Actual Cost field is? I had this discussion with Josh:
Josh - "Well, based on a test I just did, it doesn't ignore actual cost, but uses it as the actual cost of a single item when receiving the shipment (not the Total, but the per item cost). Does that make sense?"
Nicole - "Okay - I see what you mean - but what does Actual Cost actually mean? The cost it would have been if I didn't get a discount? The cost I actually paid (cause if that's it then the budgeting is wrong)? I see that it's there in the record after I receive an order ... just not sure why I need it at all when I have a replacement cost and a budgeted cost."
Since we can't seem to figure this out among ourselves, I wanted to ask the community. Does anyone know what the Actual Cost field is supposed to be used for? I've had librarians ask me this and I haven't been able to update the documentation to explain it because I'm confused :)
Any help you can provide would be appreciated. --- Nicole C. Engard <http://lists.koha.org/mailman/listinfo/koha-devel>
_______________________________________________ Koha-devel mailing list Koha-devel@lists.koha.org http://lists.koha.org/mailman/listinfo/koha-devel
That makes sense - but it's the 'Replacement Cost' that gets subtracted from the budget ... shouldn't it then be the 'Actual Cost' that gets subtracted from the budget? --- Nicole C. Engard Open Source Evangelist, LibLime (888) Koha ILS (564-2457) ext. 714 nce@liblime.com AIM/Y!/Skype: nengard http://liblime.com http://blogs.liblime.com/open-sesame/ On Thu, Jul 10, 2008 at 9:52 AM, Joe Atzberger <ohiocore@gmail.com> wrote:
My interpretation was that the "Replacement Cost" is what the patron gets charged, and that is free to be punitively large (like the retail price of the book, plus a handling fee) or forgivingly small (e.g. a low flat fee for children's books that the library may not intend to replace anyway), relative to the actual cost.
Of course I have no idea whether I have achieved enlightenment on this issue or just made up a nice story about it. --joe
On Thu, Jul 10, 2008 at 9:11 AM, Nicole Engard <nicole.engard@liblime.com> wrote:
RE: http://bugs.koha.org/cgi-bin/bugzilla/show_bug.cgi?id=2109
I am wondering what the point of the Actual Cost field is? I had this discussion with Josh:
Josh - "Well, based on a test I just did, it doesn't ignore actual cost, but uses it as the actual cost of a single item when receiving the shipment (not the Total, but the per item cost). Does that make sense?"
Nicole - "Okay - I see what you mean - but what does Actual Cost actually mean? The cost it would have been if I didn't get a discount? The cost I actually paid (cause if that's it then the budgeting is wrong)? I see that it's there in the record after I receive an order ... just not sure why I need it at all when I have a replacement cost and a budgeted cost."
Since we can't seem to figure this out among ourselves, I wanted to ask the community. Does anyone know what the Actual Cost field is supposed to be used for? I've had librarians ask me this and I haven't been able to update the documentation to explain it because I'm confused :)
Any help you can provide would be appreciated. --- Nicole C. Engard
_______________________________________________ Koha-devel mailing list Koha-devel@lists.koha.org http://lists.koha.org/mailman/listinfo/koha-devel
* Nicole Engard (nicole.engard@liblime.com) wrote:
That makes sense - but it's the 'Replacement Cost' that gets subtracted from the budget ... shouldn't it then be the 'Actual Cost' that gets subtracted from the budget?
Hi Nicole Yes it should, actual cost is what the library actually paid. When they order an estimated/budgeted cost is put in, which is used when working out how much of a budget has been committed to being spent. The actual cost is what the invoice says and what they actually paid when the item arrives. Often these are different. The actual cost should be used when working out what has been spent. Chris _______________________________________________ Koha-devel mailing list Koha-devel@lists.koha.org http://lists.koha.org/mailman/listinfo/koha-devel
On Thu, Jul 10, 2008 at 4:47 PM, Chris Cormack <chris@bigballofwax.co.nz> wrote:
* Nicole Engard (nicole.engard@liblime.com) wrote:
That makes sense - but it's the 'Replacement Cost' that gets subtracted from the budget ... shouldn't it then be the 'Actual Cost' that gets subtracted from the budget?
Hi Nicole
Yes it should, actual cost is what the library actually paid. When they order an estimated/budgeted cost is put in, which is used when working out how much of a budget has been committed to being spent. The actual cost is what the invoice says and what they actually paid when the item arrives. Often these are different. The actual cost should be used when working out what has been spent. Can anyone verify that it isn't? My test showd that the budgeted cost is used if no value is in Actual Cost, but that Actual Cost is used otherwise. Can someone else verify that this works as expected?
Cheers, -- Joshua Ferraro SUPPORT FOR OPEN-SOURCE SOFTWARE CEO migration, training, maintenance, support LibLime Featuring Koha Open-Source ILS jmf@liblime.com |Full Demos at http://liblime.com/koha |1(888)KohaILS _______________________________________________ Koha-devel mailing list Koha-devel@lists.koha.org http://lists.koha.org/mailman/listinfo/koha-devel
Okay I did a test. Josh, The actual cost does get subtracted from the budget, but my problem is that the invoice shows the budgeted amount. If I'm printing receipts for my record they're showing the wrong amount. I have attached images in the order they show up during the process. --- Nicole C. Engard Open Source Evangelist, LibLime (888) Koha ILS (564-2457) ext. 714 nce@liblime.com AIM/Y!/Skype: nengard http://liblime.com http://blogs.liblime.com/open-sesame/ On Thu, Jul 10, 2008 at 5:06 PM, Joshua Ferraro <jmf@liblime.com> wrote:
On Thu, Jul 10, 2008 at 4:47 PM, Chris Cormack <chris@bigballofwax.co.nz> wrote:
* Nicole Engard (nicole.engard@liblime.com) wrote:
That makes sense - but it's the 'Replacement Cost' that gets subtracted from the budget ... shouldn't it then be the 'Actual Cost' that gets subtracted from the budget?
Hi Nicole
Yes it should, actual cost is what the library actually paid. When they order an estimated/budgeted cost is put in, which is used when working out how much of a budget has been committed to being spent. The actual cost is what the invoice says and what they actually paid when the item arrives. Often these are different. The actual cost should be used when working out what has been spent. Can anyone verify that it isn't? My test showd that the budgeted cost is used if no value is in Actual Cost, but that Actual Cost is used otherwise. Can someone else verify that this works as expected?
Cheers,
-- Joshua Ferraro SUPPORT FOR OPEN-SOURCE SOFTWARE CEO migration, training, maintenance, support LibLime Featuring Koha Open-Source ILS jmf@liblime.com |Full Demos at http://liblime.com/koha |1(888)KohaILS
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Sorry - the images didn't attach right. --- Nicole C. Engard Open Source Evangelist, LibLime (888) Koha ILS (564-2457) ext. 714 nce@liblime.com AIM/Y!/Skype: nengard http://liblime.com http://blogs.liblime.com/open-sesame/ On Fri, Jul 11, 2008 at 7:13 AM, Nicole Engard <nicole.engard@liblime.com> wrote:
Okay I did a test.
Josh,
The actual cost does get subtracted from the budget, but my problem is that the invoice shows the budgeted amount. If I'm printing receipts for my record they're showing the wrong amount. I have attached images in the order they show up during the process.
---
Nicole C. Engard Open Source Evangelist, LibLime (888) Koha ILS (564-2457) ext. 714 nce@liblime.com AIM/Y!/Skype: nengard
http://liblime.com http://blogs.liblime.com/open-sesame/
On Thu, Jul 10, 2008 at 5:06 PM, Joshua Ferraro <jmf@liblime.com> wrote:
On Thu, Jul 10, 2008 at 4:47 PM, Chris Cormack <chris@bigballofwax.co.nz> wrote:
* Nicole Engard (nicole.engard@liblime.com) wrote:
That makes sense - but it's the 'Replacement Cost' that gets subtracted from the budget ... shouldn't it then be the 'Actual Cost' that gets subtracted from the budget?
Hi Nicole
Yes it should, actual cost is what the library actually paid. When they order an estimated/budgeted cost is put in, which is used when working out how much of a budget has been committed to being spent. The actual cost is what the invoice says and what they actually paid when the item arrives. Often these are different. The actual cost should be used when working out what has been spent. Can anyone verify that it isn't? My test showd that the budgeted cost is used if no value is in Actual Cost, but that Actual Cost is used otherwise. Can someone else verify that this works as expected?
Cheers,
-- Joshua Ferraro SUPPORT FOR OPEN-SOURCE SOFTWARE CEO migration, training, maintenance, support LibLime Featuring Koha Open-Source ILS jmf@liblime.com |Full Demos at http://liblime.com/koha |1(888)KohaILS
_______________________________________________ Koha-devel mailing list Koha-devel@lists.koha.org http://lists.koha.org/mailman/listinfo/koha-devel
Hi everyone Yes "My test showed that the budgeted cost is used if no value is in Actual Cost, but that Actual Cost is used otherwise." That's exactly what I expect to happen, and what does happen in my library Rosalie Blake On Fri, Jul 11, 2008 at 9:06 AM, Joshua Ferraro <jmf@liblime.com> wrote:
* Nicole Engard (nicole.engard@liblime.com) wrote:
That makes sense - but it's the 'Replacement Cost' that gets subtracted from the budget ... shouldn't it then be the 'Actual Cost' that gets subtracted from the budget?
Hi Nicole
Yes it should, actual cost is what the library actually paid. When they order an estimated/budgeted cost is put in, which is used when working out how much of a budget has been committed to being spent. The actual cost is what the invoice says and what they actually paid when
On Thu, Jul 10, 2008 at 4:47 PM, Chris Cormack <chris@bigballofwax.co.nz> wrote: the item arrives.
Often these are different. The actual cost should be used when working out what has been spent. Can anyone verify that it isn't? My test showd that the budgeted cost is used if no value is in Actual Cost, but that Actual Cost is used otherwise. Can someone else verify that this works as expected?
Cheers,
-- Joshua Ferraro SUPPORT FOR OPEN-SOURCE SOFTWARE CEO migration, training, maintenance, support LibLime Featuring Koha Open-Source ILS jmf@liblime.com |Full Demos at http://liblime.com/koha |1(888)KohaILS _______________________________________________ Koha-devel mailing list Koha-devel@lists.koha.org http://lists.koha.org/mailman/listinfo/koha-devel
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On Sun, Jul 13, 2008 at 8:03 PM, Rosalie Blake <rosablake@gmail.com> wrote:
Hi everyone Yes "My test showed that the budgeted cost is used if no value is in Actual Cost, but that Actual Cost is used otherwise." That's exactly what I expect to happen, and what does happen in my library But is that what happens in 3.0?
Cheers, -- Joshua Ferraro SUPPORT FOR OPEN-SOURCE SOFTWARE CEO migration, training, maintenance, support LibLime Featuring Koha Open-Source ILS jmf@liblime.com |Full Demos at http://liblime.com/koha |1(888)KohaILS _______________________________________________ Koha-devel mailing list Koha-devel@lists.koha.org http://lists.koha.org/mailman/listinfo/koha-devel
participants (5)
-
Chris Cormack -
Joe Atzberger -
Joshua Ferraro -
Nicole Engard -
Rosalie Blake